CORNWALL GOLF UNION JUNIOR SECTION RULES

To be adopted 01.01.2012

Effective from 29.03.2012

1. NAME

The name of the Section shall be ‘The Cornwall Golf Union Junior Section’.

2. OBJECTS

The objects of the Junior Section are set out in the Cornwall Golf Union Constitution (amended 2011) Paragraph 12.

3. ANNUAL GENERAL MEETING / JUNIOR COMMITTEE

The section will be administered by a Junior Committee to be elected at the Junior Annual General Meeting held in November each year at a central County location. At least twenty-eight days’ notice of the Annual General Meeting shall be given by the Secretary to the Junior Organiser of each Club affiliated to the Union. If a Club does not have a Junior Organiser, the notice will be forwarded to the Secretary of the Club. The Annual General Meeting shall consider such business and conduct elections as required by these rules. In addition, it shall consider any motion, introduced in writing, by a Club affiliated to the Cornwall Golf Union, providing fourteen days’ notice of the introduction of the motion has been given to the Junior Secretary. Any Other Business or any matter of general interest may be raised and discussed at the discretion of the Chairman, but no vote may be taken. The incoming Committee may take note of such discussions for future decision. The Annual General Meeting shall be chaired by the Junior President, or in his absence by the Junior Vice President.

4. OFFICERS

The following shall be officers of the Section:

a) The Junior President.

b) The Junior Vice President.

c) The Union Secretary, who may also act as Treasurer.

The officers, with the exception of sub para (c), shall be elected at the General Meeting of the Cornwall Golf Union held in March and nominations for these positions shall be forwarded in writing to the Union Secretary at least twenty one days prior to the General Meeting. If there are two or more candidates for any office, a secret ballot shall be held. (see Constitution Paragraph 11)

5. COMMITTEE

a) The Junior Committee shall consist of the Officers of the Section, the Immediate Past President, ex-officio Officers and up to six members who are elected at the Junior Annual General Meeting. These members should have previous experience of Junior Golf and effort should be made to include representatives from throughout the County. Two committee members shall retire each year but may seek immediate re-election. The election of those to retire shall be based on seniority on the Committee since elected. The President shall serve a period of two years in the office and the Past President shall remain a committee member for two years.

b) The Junior Committee is empowered to deal with all business of the Junior Section arising between Annual General Meetings.

c) The Junior President in consultation with the Junior Committee shall appoint such designated sub-committees to aid this purpose. Such sub-committees can deal with matters involving competitions, coaching and get-togethers and team selection. The Team Selection sub committee will include the Junior Captain.

d) The Junior Committee shall meet four times a year or as required at places the Junior President may determine. All Junior Committee meetings will be chaired by the Junior President, or in his absence the Junior Vice President. A quorum for all Junior Committee meetings shall be any Officer attending plus three elected members. Notice of all Junior Committee Meetings shall be circulated by the Union Secretary to all clubs affiliated to the Union. The Cornwall Golf Union President, Vice President, Captain and Vice Captain will be ex-officio members of the Junior Committee but non voting.

e) Any vacancy on the Junior Committee may be filled by a member from an affiliated club appointed by the Junior Committee. Any member so chosen shall retire at the following AGM but is eligible for re-election to the Committee. Any person appointed to fill such vacancy shall be entitled to vote at meetings of the Junior Committee.

f) The Junior President or in his absence the Junior Vice President shall submit a report to the Cornwall Golf Union Executive Committee on a quarterly period.

6. JUNIOR EXTRAORDINARY GENERAL MEETING

A Junior Extraordinary General Meeting may be called at any time by the President of the Cornwall Golf Union or the Junior President or by written request to the Union Secretary by any twelve Clubs affiliated to the Union. The request for a Junior Extraordinary General meeting must be accompanied by full details of the business to be transacted at the meeting. The Union Secretary shall within twenty one days of receiving such a request call a Junior Extraordinary General meeting. At least twenty-eight days’ notice of the business to be transacted at such meeting shall be given by the Union Secretary to the Junior Organiser /Secretary of Affiliated Clubs and only business of which such notice has been given, shall be considered.

7. ALTERATION OF RULES

No proposed alteration of these rules shall be considered other than at an Annual General Meeting or Extraordinary General Meeting of the Union. A minimum of twenty-eight days’ notice of any such proposal must be given by the Union Secretary to the Junior Organisers and Secretaries of all Clubs affiliated to the Union. The notice shall contain full specification of any proposed change.

8. QUORUM

The quorum for all meetings of the Cornwall Golf Union Junior Section, with the exception of Junior Committee meetings, shall be twelve members representing Golf Clubs affiliated to the Union.

9. VOTING

Save as otherwise provided in these rules all matters arising at any meeting shall be decided by a simple majority of those present and entitled to vote. At all Junior Committee meetings or sub-committee meetings thereof, each Officer, so entitled, and each elected member present shall be entitled to one vote. At General Meetings and Extraordinary General Meetings all clubs affiliated to the union who are present at the meeting shall be entitled to one vote. The Chairman shall be entitled to only a casting vote.

10. FINANCIAL STATEMENT

It is acknowledged that the Junior Section is funded annually by a grant from the Cornwall Golf Union. A statement of the junior account will be prepared annually on the 31st December, giving full details of income and expenditure for the section. The statement will be prepared by the Union Treasurer, assisted by the Union Secretary and after auditing will be presented to the Cornwall Golf Union Executive Committee and circulated to all affiliated clubs. This statement will be available at the Junior Annual General Meeting the following year.

11. DISCIPLINARY ACTION AND COMPLAINTS

All disciplinary matters will be the responsibility of the Union Secretary and no individual Officer or Committee Member shall take any disciplinary action independently. The Junior Committee as a whole shall deal with such matters, under the guidelines of the English Golf Union rules. All complaints regarding the Junior Section must be made in writing to the Union Secretary.

12. CHILD PROTECTION

See Cornwall Golf Union Constitution Paragraph 13.

13. COMPETITIONS

A report on Junior County Competitions will be made at the Junior Annual General Meeting each year. The Junior Committee may review and amend the rules of these competitions as appropriate. All decisions by the Junior Committee or the Competitions Sub-Committee, relating to all Competition matters, will be final.